Articles on: Time Clock & Timesheets

How do I export timesheets?

Exporting a general report

Once your employees are using EasyTeam for time tracking, you can export the information to a file to process employee payroll.

Make sure you have time clock set up for your staff members, see Getting started with EasyTeam

➡️ Go to the Timesheets page.

➡️ On the top left, select your desired date range.

Filtering timesheets data by dates

The system will automatically calculate the total hours worked and amount to be paid based on the date range you selected and the salary of each staff member. Read more about salaries at: How do I set up staff members' details?

➡️ To export shifts from specific locations, use the Locations filter on the top-left.

Filtering timesheets data by locations

➡️ To export shifts for only some of your employees, use the Filters button on the top-right to filter using their names or job positions.

➡️ Click on the Export button.

Easily export the data to external systems

➡️ Choose what employees are included in the export:

Select staff members to export and the desired format

🔘 Select All staff to export information about all employees.
🔘 Select Staff Shown on Table to export information about the employees currently visible in the timesheets screen, based on the filters you selected.
🔘 Select Selected staff to export only employees who have been checked in the table.

➡️ Choose the Format of your export:

🔘 Option 1: A Staff Member with Total Hours:
Selecting this option will generate a report that includes each staff member's Name, Total Hours worked, Wage, and Total Pay. This summary provides a simple overview of hours worked and earnings for payroll processing.

🔘 Option 2: A Shift of Each Staff Member:
This option is ideal if you need a detailed breakdown of a staff member's shifts. The report will include Staff Name, Shift Start and End Time, Hours worked, Location, and Amount for each shift. This detailed breakdown is perfect for analyzing staffing needs, verifying hours worked and checking for mistakes.

All times and dates are shown according to your device’s time zone settings.

➡️ After clicking on the Export Timesheets button, a CSV file with the data will automatically be downloaded to your device.

Need a specific format for your export? Reach out to our live support for assistance.

If you have questions or need help setting up, don't hesitate to reach out. You can find the chat bubble in the bottom right corner ❤️

Updated on: 24/03/2024

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