Articles on: Payroll

EasyTeam Payroll - Run Payroll in Minutes Directly in Shopify POS

Managing payroll shouldn't take time away from running your business. EasyTeam Payroll automates your entire payroll process, from tax filings to direct deposits, letting you focus on what matters most – growing your business.

Why Choose EasyTeam Payroll?

Traditional payroll services were designed decades ago for large corporations with dedicated payroll departments.

EasyTeam Payroll is built differently - designed specifically for Shopify POS merchants and customized for technology-driven retail teams.

EasyTeam Payroll

How does it work?

Getting started with EasyTeam Payroll is straightforward. Our onboarding process takes just an hour and guides you through setting up your payroll system step by step.

You'll be able to run your first payroll with us within 1-2 weeks.

You'll complete initial setup screens with your business details, pay schedules, and tax information, then invite your team to enter their information.

If switching from another provider, we'll help migrate your historical payroll data.

Once compliance checks are complete, you're ready to run your first payroll!

Key Features

Automated Tax Management

We handle all payroll tax obligations:

Automatic tax calculations and payments
Quarterly and year-end tax filing
Complete coverage for all U.S. states and Canada [Excluding Quebec]
Worker's compensation

Streamlined Payroll Processing

Process payroll in just three simple steps:

Run regular or off-cycle payroll with ease
Auto-populated earnings from time tracking
Integrated POS tips and commission calculations
Zero manual data entry required
No need for any other payroll software

Flexible Payment Options

Customize your payment structure:

Adjustable commission rates
POS tip management
Custom pay rates for different roles
2-4 day direct deposit schedule

Running Payroll Directly from Shopify Admin

With streamlined approvals, intuitive payroll dashboard and a 2-4 day deposit schedule, you and your team get paid faster than with traditional payroll providers.

Easyteam Payroll Pricing

Our pricing is simple, with no hidden fees or complicated tiers.

Easyteam Payroll is available as an add-on feature for all subscription plans.

Our pricing consists of two components:

✅ Base fee: $45 per month

✅ Per-active-worker fee: $6 per month

You can run unlimited payrolls each month at no extra cost.

💡 What counts as an active worker?

For example, if you have 5 workers but only 3 are paid in a given month, your total cost will be $63: $45 base fee + (3 × $6).

Year-End Tax Forms

We handle preparation and distribution of all required year-end tax forms: W-2, 1099 forms, W-3 etc. A one-time annual fee of $3 per worker applies for physical mailing to workers and government agencies. This applies to all employees and contractors.

Operational fees and safeguards

These cover bank pass-throughs, expedited timelines, and post-processing work.

These only apply in uncommon situations. They cover cases that fall outside normal payroll processing, like urgent requests or banking adjustments and most businesses won’t ever see them.

Failed bank payment: $50 per failed or rejected ACH attempt. This can occur due to insufficient funds or incorrect banking details. Please ensure funding and account info are correct before processing payroll.
Expedited payroll processing: $9 per worker for next-business-day direct deposit. Use when you need to run payroll on an extremely shortened timeline. [2-4 day processing at no additional cost]
Void or correction after submission: $40 per affected worker. Correction of employer errors: Typically handled by a CPA, but we can process it upon request.
Amended payroll tax form: $500 per form. Courtesy preparation and filing when prior filings need amendment due to employer errors.
Direct deposit reversal: $75 per worker. Employer-initiated reversals attempt to reclaim funds after payroll has processed and increase financial risk. Use only when absolutely necessary.

Support

The entire process is supported by our dedicated team – from helping you set up custom pay groups and tax configurations to verifying your bank account for direct deposits.

We've designed every step to be clear and simple, ensuring you can transition to your new payroll system with confidence.

You can find a live chat bubble on the bottom-right corner in each screen of the app. Send us a message and we'll help within minutes during business hours. Alternatively, email us at payroll@easyteam.com

Getting Started

Access the Payroll tab in your EasyTeam dashboard to begin setup and read the EasyTeam Payroll - Setting Up Your Payroll Account guide.

Ready to streamline your payroll process? Have questions about specific features? Don't hesitate to reach out via the chat bubble in the bottom right corner ❤️

Updated on: 12/11/2025