Articles on: Payroll

Easyteam Payroll - Migration from Gusto

Migrating Your Gusto Payroll Data to EasyTeam


When switching to EasyTeam as your payroll provider mid-year, it's crucial to migrate your previous payroll data to ensure accurate tax payments and reporting. This guide will walk you through the process step by step.


You can keep your Gusto account active during the migration process to maintain access to reports and run additional payrolls if needed.


Two Ways to Provide Payroll Data


  1. Grant administrator access to EasyTeam (Recommended)
  2. Download and email reports yourself


Method 1: Granting Administrator Access


Follow these steps to add EasyTeam as a Full Access Admin in Gusto:


➡️ Sign in to Gusto as the Primary administrator.


➡️ Navigate toSettings.


➡️ Click theGusto adminsorPermissionstab.


Add Easyteam as an admin in your Gusto account


➡️ ClickAdd or edit adminsin the "Gusto admins" tile.


➡️ ClickAdd new adminin the top-right corner.


➡️ Select "not an employee" and "other collaborator".


➡️ Enter the following information:

  • First Name:Payroll
  • Last name:Admin
  • E-mail:payroll@easyteam.com


➡️ SelectFull Access admin.


➡️ Scroll down and clickAdd admin.


A payroll specialist will export the required documents from your account. No further action is needed from you.


Method 2: Downloading Reports Yourself


Generating Payroll Reports:


➡️ Log in to your Gusto account.


➡️ ClickReportsin the left sidebar.


➡️ UnderSummary Reports, selectPayroll Journal.


➡️ Configure the report settings:

  • Set date range toQuarterly
  • Selectall employees
  • Check all additional options:
  • Detailed employee info
  • Detailed employment info
  • Employee earnings breakdown by job
  • Employer tax breakdown
  • Employee tax breakdown
  • Deductions and contributions
  • Details totals
  • Reimbursements


➡️ ClickGenerate Report.


Export payroll history for every completed quarter in Payroll Journal


➡️ Generate the reportagainfor each completed quarterof the current year, per quarter.


➡️ Generate the reportagain foreach pay run in the current quarter.


➡️ ClickDownload CSVon every report you generate.


➡️ In Easyteam, navigate toPayroll, then go to theDocumentstab and upload all documents there.
${color}[#696969](Alternatively, send all documents to payroll@easyteam.com


You must generate a quarterly report for each completed quarter of the current year, showing YTD amounts per quarter. Additionally, provide a report for each payrun in the current quarter.


💡 Example: If you're joining on August 30th and have processed payroll during Q3, you'll need reports for Q1, Q2, and individual payruns from Q3.


For Weekly Pay Groups:


  1. Submit all calendar year data accumulated so far.
  2. Share your final weekly payroll run data once processed.


💡 Example: If you run payroll every Monday for Friday check dates, send us all previous payroll information first. After running your final weekly payroll in Gusto, send us that payroll journal by Friday to ensure a smooth transition to your first EasyTeam payroll the following week.


Need help with custom payroll migration requirements? Don't hesitate to reach out via the chat bubble in the bottom right corner, or [schedule a free call with us](https://calendly.com/easyteam/30min?utm_source=crisp_helpdesk&utm_medium=crisp_helpdesk&utm_campaign=payroll-migration) ❤️ each pay run in the current quarter.)

Updated on: 26/07/2026