Articles on: Payroll

How to invite staff members to payroll?


How to Invite Staff Members to Payroll


Adding team members to EasyTeam Payroll is a simple process that starts with inviting them to EasyTeam. This guide walks you through the steps to get your staff set up on payroll.


Inviting Staff to Payroll


➡️ Navigate to the Staff page in EasyTeam.


➡️ Select the relevant staff members.


➡️ Click the Onboard to Payroll button that appears.


Adding multiple employees to payroll at once.


➡️ Fill in the required information about each staff member.


➡️ Mark the relevant checkboxes for this staff member: Overtime eligibility, POS tips eligibility, Commissions eligibility.


➡️ Select the Classification type, either an employee or a contractor, and choose a Pay Group.


➡️ Click Save.


The Onboard to Payroll action will add staff members to Easyteam if they don't already have an account.


Inviting staff through the Staff Details page


You can invite a single staff member at a time by visiting their payroll profile:


➡️ Navigate to the Staff page in EasyTeam.


➡️ Select the relevant staff member.


➡️ Scroll down to Payroll Profile.


Activate Payroll for a Specific Staff Member


➡️ Check the Staff payroll status badge and verify they're on the status 'Not on payroll'.


➡️ Mark the checkbox Activate payroll for this staff member.


➡️ Fill in the required information about each staff member.


Choose Payroll Settings, Pay Eligibility, Contract Type, and Pay Group


💡 These settings can be modified after the staff member accepts their payroll invitation.


Read more about these settings here [EasyTeam Payroll - Setting Up Your Payroll Account](/en/article/easyteam-payroll-setting-up-your-payroll-account-kgxhyt/.)


Next Steps


After sending the invitation:

  • The staff member receives an email with a secure link


  • They'll complete their profile with bank details, tax info, and social security number


  • Their payroll status on the Staff page will update to 'Onboarded' once complete


Payroll statuses. Staff with the "Onboarded" status means they completed signing up for payroll


  • Some staff members might get the Action Required status which means they need to complete an additional action or upload more documents. Reach out to support for more details.


For a detailed information about managing payroll profiles after invitation, see our guide on [Managing Staff Members' Payroll Profile](https://help.easyteam.io/en/article/managing-staff-members-payroll-profile-goe75.)


The staff member will now appear in future payroll runs!


Need help inviting staff members or managing payroll profiles? Don't hesitate to reach out via the chat bubble in the bottom right corner ❤️

Updated on: 23/12/2024