How to terminate staff on payroll?

How to Remove Staff from Payroll

Whether you're ending employment, pausing employment, or restructuring your team, EasyTeam offers several ways to manage staff removal from payroll while preserving important historical data.

When terminating and removing staff members, it's important to remember you must keep a detailed backup of the staff member's payroll history, paid and unpaid work time, and eligibility for tips and commissions.

Terminating Staff on Payroll

➡️ Go to the Staff page and select the staff member.

➡️ Scroll to Payroll Profile and click Edit Payroll Profile.

➡️ Click Terminate Employee.

➡️ Choose a termination date and reason.

💡 You can continue including this employee in payroll runs until their termination date. Be sure to include any notice period in the termination date.

Termination preserves the employee's EasyTeam profile and historical data, allowing them to maintain access to other features like time clock or timesheets.

💡 Remember: You're only charged for employees who receive payroll in a specific month. Consider not including this employee in payroll runs instead of termination if you want to keep them active in your payroll account.

Reactivating Terminated Staff

To reactivate a terminated employee, simply invite them to payroll again.

How to remove staff completely from EasyTeam?

For staff members who have been active on EasyTeam Payroll, complete removal requires termination first and a backup of their data.

Important: Please contact our support team to proceed with permanent deletion of staff members that have any payroll history.

Removing Staff from future Payroll Runs

To remove staff from future payroll runs while keeping their payroll profile active:

➡️ Navigate to Payroll.

➡️ Select Business Payroll Profile then Pay Groups.

➡️ Remove the staff member from relevant pay groups.

💡 When you remove a staff member from pay groups, they won't appear in your future payroll runs. We won't charge you a payroll seat for a specific staff member in months when they don't receive any payments. See EasyTeam Payroll Pricing. You can easily add the staff members back to pay groups later.


Need help with staff removal or have questions about managing terminated employees? Reach out via the chat bubble in the bottom right corner ❤️

Updated on: 24/11/2024