What Notifications Are Available in Easyteam?

Easyteam supports a growing list of notifications to help you and your team stay informed. This article outlines which notifications are currently live, what they do, and who receives them.

Notification categories on the Easyteam Settings screen

You can manage your notification preferences from the Notifications Settings screen in the Easyteam app or web dashboard.

Each team member manages their own preferences and can individually subscribe or unsubscribe from each notification category.

To learn how to enable SMS or push notifications, see How to Enable SMS/Push Notifications on Your Mobile Device

Currently Available Notifications

Notifications can be sent via email, SMS, push, or the in-app inbox.
Notifications are triggered automatically by team activity and visibility is based on user role and permissions.

🕒 Time Clock & Time Tracking

✅ Clock In / Clock Out Confirmation

Sent in batches every few minutes when staff members clock in or out.

If it's tied to a shift, the shift's start or end time is included for context.

Helps Managers and Admins quickly review attendance and compare planned vs. actual times.

✅ Late Clock-In

Triggered when an employee fails to clock in within several minutes of their scheduled shift.

Sent to Managers and Admins with the expected shift time.

Useful for spotting no-shows or late arrivals in real time.

✅ Forgot to Clock Out

If an employee remains clocked in past their scheduled shift end time, a notification is sent to flag the missing clock-out.

Sent to both the employee and their Manager or Admin.

Mention includes the last known scheduled shift end time.

🚧 Mandatory Breaks – Coming Soon

Future notifications will include alerts for missed breaks and mandatory break reminders.

Time Off

✅ New Time-Off Request

Sent immediately when a team member requests time off.

Sent to Managers and Admins.

This helps ensure timely approvals and shift adjustments.

✅ Time-Off Approved / Rejected

Sent to the staff member after a decision is made.

Includes both the approval status and the full requested date range.

🚧 Time-Off Request Updates – Coming Soon

Planned enhancements will include notifications when a request is viewed, or modified.

Schedules

✅ New Shift Scheduled and Updated Shifts

New and updated shift notifications are sent directly to affected staff members.

✅ Upcoming Shift Reminder

Sent 2 hours before the start of a scheduled shift.

Sent to Staff.

Automatically skipped if the user already clocked in or the shift was recently edited.

🚧 Schedule Published – Coming Soon

Future feature to notify staff when a schedule is formally published by a manager.

Payroll

✅ Payroll Run Confirmation

Sent by email only.

Sent to Admins after payroll is processed.

Checklists

Checklists – Coming Soon

🚧 Checklist Completion

Will notify when a checklist is marked complete at a specific location.

🚧 Checklist Completed Across All Locations

Summary alert when all open checklists are completed across all assigned locations.

Retail goals

Retail Goals – Coming Soon

🚧 Sales Goal Reached

Will notify store managers when a weekly sales target is achieved.

🚧 Labor Cost at Risk

Alert for managers if labor spending exceeds preset budget thresholds.

Have suggestions or questions?

Have feedback or want to request a new type of notification? Tap the chat bubble in the bottom right corner of your screen—our team would love to hear from you. ❤️

Updated on: 20/07/2025