Print and share schedules

You can print your employee schedule or save it as a PDF so you can post it in your store or share it with your team. Both weekly and monthly views are supported.

If you want to notify your team digitally instead of printing, publishing the schedule sends automatic notifications to staff by email or push notification. For more information, refer to Create and manage employee schedules.

On this page

• Print a schedule
• Troubleshoot printing

Print a schedule

Steps:

1. Go to the Schedules screen.
2. Optional: Use the location filter and position filter to show only the shifts you want to print.
3. Select the Weekly or Monthly view from the dropdown in the top-right corner.
4. Use the date picker to navigate to the correct week or month.
5. Click Actions > Print.
6. In the print dialog, select your printer and click Print.

Both weekly and monthly schedules are designed to fit well when printed.

Troubleshoot printing

The schedule doesn't fit on one page

Try selecting a larger paper size in the print dialog, for example A3 or Tabloid. You can also use the location or position filters to reduce the number of rows on the page before printing.

Staff members are missing from the printed schedule

Check the following:

• The correct location is selected in the location filter.
• The position filter is not hiding certain staff members.
• The date picker is set to the correct week or month.

Data is missing in the printed version of the calendar

For privacy reasons, personal information such as staff pay rates or store sales goals is never included on the printed or PDF version of the schedule. Only names, positions, and shift details are displayed.

The printed schedule is blank

Make sure there are shifts on the dates you are viewing. If all shifts are still in draft mode, they still appear in the print view for admins and managers.

View all Schedules articles

Updated on: 29/03/2026