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# Review, edit, and finalize time cards

You can use Easyteam to review time worked by your staff, correct mistakes, add missing records, and turn in-progress shifts into finalized time cards.

After the staff member clocks out and the record is finalized, it becomes part of your timesheets and time card history. If you haven't already, make sure your team is clocking in and out—see [how to get your team set up with clocking in and out](/en/article/set-up-time-tracking-on-shopify-pos-o3k2uv) for more details.

## On this page

* [Understand shifts and time cards](#2-understand-shifts-and-time-cards)
* [Add a missing time card](#2-add-a-missing-time-card)
* [Edit a time card](#2-edit-a-time-card)
* [Finalize an in-progress shift](#2-finalize-an-in-progress-shift)
* [Review the audit log](#2-review-the-audit-log)
* [Troubleshoot time card corrections](#2-troubleshoot-time-card-corrections)

---

## Understand shifts and time cards

### All staff overview

When you open **Timesheets**, you start on the all staff overview. This page lists every staff member and shows a summary row for each one, including total hours worked, unpaid breaks, time off hours, overtime, approval status, and total amount.

![Timesheets overview showing all staff with totals, location filter, and date range](https://storage.crisp.chat/users/helpdesk/website/-/9/3/1/4/931439f481791800/image_18ycs9x.png)

You can narrow the view using the controls at the top of the page:

* **Location** — use the location dropdown to view timesheets for all locations or a specific one.
* **Date range** — use the date filter to choose a preset range (for example, *Last 30 days*) or set a custom period.
* **Search** — use the search icon to find a specific staff member by name.
* **Filter** — use the filter icon to narrow the list by criteria such as position or approval status.
* **Sort** — use the sort icon to reorder the list by any column, such as total hours worked or amount.

### Individual staff timesheet

Click any staff member on the overview to open their individual timesheet. This drills into that person's detailed records for the selected date range. Each row shows: date, clock-in and clock-out times, hours worked, unpaid breaks, time off hours, time off policy, location, amount, and approval status. A **Total** row at the bottom sums up the key columns.

Use the tabs at the top to switch between:

* **All** — every entry (shifts and time off combined).
* **Shifts** — only clock-in/clock-out records.
* **Time off** — only time off entries.
* **Suggestions** — pending manager suggestions, if any.

To go back to the all staff overview, click the **← Timesheets** link at the top left.

![Individual staff timesheet showing detailed entries, date range, and tabs](https://storage.crisp.chat/users/helpdesk/website/-/9/3/1/4/931439f481791800/image_1o9bm2.png)

| Timesheets can show both finalized time cards and in-progress shifts. In-progress shifts are labeled **In progress**, and are excluded from totals and exports until finalized. If a staff member is still clocked in, add a clock-out time first — see [Finalize an in-progress shift](#2-finalize-an-in-progress-shift).

### Filter by warnings and badges

Inside an individual staff timesheet, you can use the **Warnings and badges** filter to surface time cards that need attention. Click **Add filter +**, then select **Warnings and badges** to choose from the available options, for example: 

* **Unscheduled shift** — the shift doesn't match any scheduled shift.
* **Late clock-in** — the staff member clocked in after the scheduled start.
* **Early clock-in** — the staff member clocked in before the scheduled start.
* **Late clock-out** — the staff member clocked out after the scheduled end.
* **Short shift** — the shift was shorter than expected.
* **Long shift** — the shift was longer than expected.

![Warnings on time cards](https://storage.crisp.chat/users/helpdesk/website/-/9/3/1/4/931439f481791800/image_8opduk.png =726xauto)

You can combine warning filters with **Location**, **Dates**, and other filters to narrow your view further. This is especially useful before 
[approving time cards](/en/article/approve-and-review-time-cards-1pjdjfv/) or running payroll.

---

## Add a missing time card

If a staff member forgot to clock in, then you can create the missing record manually from their timesheets view.

![](https://storage.crisp.chat/users/helpdesk/website/931439f481791800/snimok-ekrana-2024-03-14-v-174_147zj02.png)

#### Steps:

1. From Easyteam, go to **Timesheets**.
2. Click the staff member whose record you want to update.
3. Click **Add Shift**.
4. Enter the shift details, including **Location**, **Clock in**, and **Clock out**.
5. Review the total worked time.
6. Click **Save**.

![](https://storage.crisp.chat/users/helpdesk/website/931439f481791800/dobavlenie-smeny-v-taimshitsy_qvcxzb.gif)

After you save the record, it appears as a finalized time card in that staff member's timesheets history. If you use [shift approvals](#), the new shift will be automatically marked as "Approved".

---

## Edit a time card

If clock-in time, clock-out time, location, or break details are wrong, then you can update the finalized time card.

![](https://storage.crisp.chat/users/helpdesk/website/931439f481791800/snimok-ekrana-2024-03-14-v-174_147zj02.png)

#### Steps:

1. From Easyteam, go to **Timesheets**.
2. Open the relevant staff member.
3. Use the date and location filters to find the time card that you want to update.
4. Click the edit icon for that time card.
5. Update the details that need to change.
6. Click **Update** or **Save**.

![](https://storage.crisp.chat/users/helpdesk/website/931439f481791800/redaktirvoanie-smen-v-taimshit_12quv3u.gif)

If a manager is making corrections from Shopify POS, then they might use **Manager View** instead. For more information, refer to [Using the Manager View on Shopify POS](/en/article/using-the-manager-view-on-shopify-pos-11cy8r7/).

| If your store uses [Easyteam Payroll](/en/article/easyteam-payroll-run-payroll-in-minutes-directly-in-shopify-pos-dhjw5e/), time cards that were already included in a completed pay period are locked and can't be edited.

---

## Finalize an in-progress shift

If a staff member forgot to clock out, or if a manager needs to close an in-progress shift, there are two ways to finalize it.

### Edit the shift and add a clock-out time

You can open the in-progress shift directly in **Timesheets**, manually add a **Clock out** time, and save. Once a clock-out time is set, Easyteam finalizes the shift and turns it into a time card.

#### Steps:

1. From Easyteam, go to **Timesheets**.
2. Find the record labeled **In progress**.
3. Click the edit action for that row.
4. Add the **Clock out** time.
5. Review any break details and confirm they fall inside the shift.
6. Click **Save**.

### Use 'Adjust shift times' in real time from POS

If the shift is still happening and a manager needs to adjust or close it in real time, use **Adjust shift times**. This is available from:

* **Dashboard** on the Easyteam web app
* **Manager View** tile on Shopify POS — for more information, refer to [Using the Manager View on Shopify POS](/en/article/using-the-manager-view-on-shopify-pos-11cy8r7/)

![Adjust shift times](https://storage.crisp.chat/users/helpdesk/website/931439f481791800/manager-view-adjust-times_1yb2ad2.png)

#### Steps:

1. Open the **Dashboard** or the **Manager View** tile on POS.
2. Find the staff member whose shift you want to adjust.
3. In **Adjust shift times**, add or correct the **Clock out** time.
4. Review any break details.
5. Click **Save**.

After the shift is finalized:

* totals update
* exports include the record
* approvals can be applied, if your store uses them

---

## Review the audit log

The audit log helps you understand what changed on a record, who changed it, and when the change happened.


![Single Shift Audit Log](https://storage.crisp.chat/users/helpdesk/website/-/9/3/1/4/931439f481791800/image_wa2xs4.png)

The audit log can include events such as:

* clock-in and clock-out actions
* break start and end times
* edits to time, location, or assigned staff member
* approval and approval undo actions
* manager suggestions
* shift deletion history
* late clock-in warnings

Admins and managers can review it in the **Edit Shift** flow, by clicking **Audit Log**.

| If you need to review approvals and manager suggestions in more detail, then refer to [Approve and review time cards](/en/article/approve-and-review-time-cards-1pjdjfv/).

---

## Troubleshoot time card corrections

#### Totals or exports don't include a record

Check whether the record is still labeled **In progress** or **Pending Approval**. These shifts are excluded from totals and exports until they are finalized.

If you need export details, then refer to [Export time tracking and time card data](/en/article/export-time-tracking-and-time-card-data-116z5f6/).

#### A manager can't adjust shift times

Check whether managers are allowed to adjust clock in, clock out, and break times in your time tracking settings in the **Settings** page.


---

| Questions or need help with setup? Use the 💬 chat bubble in the bottom right corner or schedule a [1-1 free setup meeting](https://calendly.com/easyteam/30min?utm_source=crisp_helpdesk&utm_medium=crisp_helpdesk&utm_campaign=links-in-helpdesk-articles) with our team.

[**View all Time Tracking articles**](/en/category/time-clock-timesheets-8vhdx2/)