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# Print and share schedules

You can print your employee schedule or save it as a PDF so you can post it in your store or share it with your team. Both weekly and monthly views are supported.

If you want to notify your team digitally instead of printing, publishing the schedule sends automatic notifications to staff by email or push notification. For more information, refer to [Create and manage employee schedules](/en/article/how-to-create-a-schedule-183asi3/).

## On this page

* [Print a schedule](#2-print-a-schedule)
* [Troubleshoot printing](#2-troubleshoot-printing)

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## Print a schedule

![Printed version of the schedule](https://storage.crisp.chat/users/helpdesk/website/-/9/3/1/4/931439f481791800/image_g9vz7m.png =900xauto)

#### Steps:

1. Go to the **Schedules** screen.
2. **Optional:** Use the **location filter** and **position filter** to show only the shifts you want to print.
3. Select the **Weekly** or **Monthly** view from the dropdown in the top-right corner.
4. Use the **date picker** to navigate to the correct week or month.
5. Click **Actions** > **Print**.
6. In the print dialog, select your printer and click **Print**.

![](https://storage.crisp.chat/users/helpdesk/website/931439f481791800/snimok-ekrana-2024-03-12-v-213_1sw0e5x.png)

![](https://storage.crisp.chat/users/helpdesk/website/931439f481791800/schedules-print-view-monthly_12eoaat.png)

Both weekly and monthly schedules are designed to fit well when printed.

| On most devices, you can choose **Print to PDF** in the print dialog to download a PDF file instead of sending the schedule to a physical printer.

| Availability blocks are excluded from the printed schedule. Shifts and time off still print as usual. For more information, refer to [Define working hours and availability for your team](/en/article/define-and-manage-availability-blocks-for-your-team-17ngv8e/).

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## Troubleshoot printing

#### The schedule doesn't fit on one page

Try selecting a larger paper size in the print dialog, for example **A3** or **Tabloid**. You can also use the location or position filters to reduce the number of rows on the page before printing.

#### Staff members are missing from the printed schedule

Check the following:

* The correct location is selected in the location filter.
* The position filter is not hiding certain staff members.
* The date picker is set to the correct week or month.

#### Data is missing in the printed version of the calendar

For privacy reasons, personal information such as staff pay rates or store sales goals is never included on the printed or PDF version of the schedule. Only names, positions, and shift details are displayed.

Availability blocks are also excluded from print on purpose. They appear only in the on-screen schedule.

#### The printed schedule is blank

Make sure there are shifts on the dates you are viewing. If all shifts are still in draft mode, they still appear in the print view for admins and managers.

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| Questions or need help with setup? Use the 💬 chat bubble in the bottom right corner or schedule a [1-1 free setup meeting](https://calendly.com/easyteam/30min?utm_source=crisp_helpdesk&utm_medium=crisp_helpdesk&utm_campaign=links-in-helpdesk-articles) with our team.

[**View all Schedules articles**](/en/category/schedules-1e2fswv/)